Qarran — Project & Finance Management for UAE Contractors

Projects

Pending Actions

Collected Revenue by Project

Expense Categories

Pick a project to manage its drawings & documents.

Code	Project Name	Client	Value (AED)	Status	Progress	Actions

Open Closed

Given (outstanding) Returned

Unpaid Overdue Paid Cancelled

LPO Received (from Client)

LPO Sent (to Supplier)

Draft Sent Received Cancelled

Draft Delivered

Select a project to view P&L

Only what I haven't reviewed

From

To

Name	Category	Unit	Rate (AED)	Description	Actions

Company Details

App Language / لغة التطبيق

Switches the whole app instantly, including right-to-left layout. Your printed documents have their own setting, below — the app language never changes what a client receives.

Document Language (what your clients receive)

Bilingual prints the Arabic beside every label — item table, totals, VAT, terms, bank details — on whichever layout you have chosen. UAE law does not require an Arabic tax invoice (Article 59 names no language), but the FTA may ask for an Arabic version during an audit, and an Arabic-reading client will simply prefer one. You can also override it on a single document.

Company Name

TRN / VAT Number (15 digits)

VAT Registered (charge 5% VAT & issue Tax Invoices)

UAE e-invoicing (mandatory 1 Jan 2027 over AED 50M · 1 Jul 2027 for everyone else)

Your Electronic Address (your e-invoicing ID — your provider issues it)

Accredited Service Provider

Live from

VAT Registration Date (the effective date on your FTA certificate)

Supplies dated before this are left out of the VAT 201 — you were not registered, so there was no VAT to charge or declare. The return shows the excluded total beside the figures, so nothing disappears quietly. Leave blank if you have always been registered.

Phone

Email

Website

Project Manager / Default Signatory (used on documents when no signatory is chosen)

Address

Company Logo & Stamp

No logo

Upload Company Logo

Shown on all documents

Company Stamp / Seal

No stamp

Appears on every document alongside the signature.
Use PNG with transparent background for best result.

Watermark

A4

The faint mark behind your documents — the same artwork your letterhead uses. PNG, JPG or PDF.
Placed low on the page by the Wordmark layout, with your profile logo at the foot. Leave it empty and nothing changes.

Banking Details

Bank Account Name

Account Number

IBAN Number

Bank Name

Currency (used across the whole app & all documents)

Online Payment Link (optional — e.g. a Stripe/Telr payment link; added to invoice WhatsApp messages & reminders)

WPS Employer (MOL) ID (13-digit establishment ID — for salary SIF export)

WPS Employer Bank Code (your bank's 9-digit routing code)

Document Numbering

Quotations, LPOs, Delivery Notes: ABC-QU-33-01-CW

PREFIX — DOC TYPE — PROJECT NO — NUMBER — PROJECT TYPE — REVISION

Project Ref: ABC-PRO-33-2026 — PREFIX — PRO — PROJECT NO — YEAR

Invoices are numbered differently — on purpose

ABC-33-INV-01 — while it is a proforma (not yet paid). Numbered per project and never re-sequenced, so a number you have already sent a client keeps meaning the same document.

ABC-INV-26-0001 — once it is issued and paid. This is the tax-invoice register: one unbroken run per year, in paid-date order, and locked once assigned. UAE VAT rules expect a sequential, gap-free series, which a per-project number cannot give.

The proforma number is kept on the invoice after it is issued, so an old number can still be traced.

The DOC TYPE (QU, LPO…) and PROJECT TYPE (CW, FO…) codes are fully editable — add or change your own in the Document Type Codes and Project Type Codes sections below.

Company Prefix

ABC-QU-33-01-CW

Default VAT %

Pre-fills VAT % when toggled on in documents

Invoice Due (days)

New invoices auto-get a due date this many days after their date (drives the Overdue flag). Default 5 days. Changing this affects NEW invoices only — invoices already issued keep the due date the client was given.

Default Terms & Conditions

Quotation Terms

Invoice Terms

LPO Terms & Conditions (only on LPOs you send to suppliers)

Default Delivery Note Remarks

Completion Certificate — Certification Statement

Document Signatories

Add the people who can sign documents (name + designation). When making a document you choose who signs it — their name and designation appear in the signature block.

Custom Document Fields

Add any extra info fields (e.g. PO Number, Delivery Terms, Site Location). They appear in the document edit form and as {{cf_key}} tokens in the template editor — drag them anywhere on your custom template.

Document Type Codes

These codes appear in all document numbers (e.g. QU, INV, DN). Built-in types cannot be deleted but their code/label can be edited. Custom types can be deleted.

Numbering only: custom document type codes are used in the document-numbering scheme. The document workspaces (Quotations, Invoices, LPO, Delivery Notes) are fixed — adding a new code here does not create a new section.

Project Type Codes

Project category codes used in document numbers (e.g. CW = Civil Work, FO = Fitout Work). Select the type when creating a project.

Deletion requests

An AI agent can ask for something to be removed; it can never remove it. You decide here, and this is the only place in Qarran where a record is deleted. Anything that was sent, was paid, or that other records depend on is cancelled and kept — never destroyed.

Data Management

Your data is stored securely in the cloud for your company. Export regularly for your own backups.

API Keys (for AI agents)

Give an AI agent its own key so it can work in Qarran for you. Everything it does is recorded under the key's name, so you can always see what the agent did and what your staff did. Keys are admin-only. Revoking one stops it immediately; the entry disappears from this list a week later, and anything it created keeps its name.

Read only means the agent can look at your books but can never change them — the safest thing to give a new agent, or one you don't fully trust yet.

Name this key

Access

Can't be changed later — to switch, revoke and make a new key.

Expires

A key that expires by itself is safer than one you have to remember to revoke.

Check my books

The same health checks an AI agent runs — over-billing, implausible amounts, clients owed money back, broken references, invoices marked paid without the money — run directly on your books, explained in plain words. Read-only: checking changes nothing.

What’s using space

Every time you save anything, Qarran sends your whole company — every client, project and document — back to the cloud. So the size below is the cost of every single save, not just of storing it. This works it out on your own device; nothing is sent anywhere.

Photos and files move themselves to cloud storage in the background — full quality, checked byte-for-byte, with a safety backup taken first. There is nothing to press.

Backups & Restore

Qarran saves a dated snapshot of your whole company once a day and keeps the last 14. If anything ever goes wrong — a bad import, something deleted by mistake — you can roll back to any of them. Restoring takes a backup of the current data first, so it can be undone too.

Delete my account & company data

Permanently erases this company's business data and your access. This cannot be undone. Export a backup first. (Right to erasure — UAE PDPL.)